Same person, more requests
Employees and freelancers have different availability, and a double booking is often discovered when it is too late.
One crew plan for every event
Events pile up, crews mix employees and freelancers, and the same equipment is needed in two places at once. Discover how event production companies plan people, skills and equipment on one shared schedule, and keep everyone informed when plans change.
Key takeaways
Event production companies need to know at a glance who is free, who has the right skills and which equipment is already booked, and to tell the crew at once when something changes. A shared schedule for people and equipment, with an alert on double bookings, a search by skill and a mobile app for the crew, removes the guesswork from staffing and brings hours and workload back to the office without rebuilding them by hand.
Behind every show there are weeks of planning, and every change ripples through people, equipment and venues.
Employees and freelancers have different availability, and a double booking is often discovered when it is too late.
Lighting, audio, video, rigging and stage management need specific skills, and finding who has them means asking around.
Screens, media servers and vehicles are needed by several events and must be allocated as carefully as people.
A sick leave, a delayed load-in or a longer set-up forces you to reassign people in a hurry.
Teams working at different venues, trade fairs and customer sites need to know at once what changed in their schedule.
Hours, overtime and saturation are rebuilt by hand at the end of the month, when it is too late to rebalance.
The schedule becomes the single place where office, crew and equipment meet:
PlanningPME plans people and equipment on the same shared schedule, from one to thousands of resources, and an alert warns you before a resource is double-booked.
Give each person a profile with contacts and professional skills, then search the available resources for the skill an event requires.
Assignments reach the crew by e-mail notification, and the PlanningConnect mobile app gives each person access to their own calendar.
See who is overloaded before it becomes a problem, and collect the hours worked without retyping them. See the staff saturation analysis.
PlanningPME plans people, skills and equipment. PlanningConnect adds the app, the work plans and the analysis that keep crew and office aligned.
“For my work, it is extremely convenient for planning staff commitments in the short, medium, and long term. It is easy to use, but at the same time, it offers the possibility to schedule different types of events and resources. We use it a lot in the office and it is really convenient for sharing events and commitments.”
Yes — every person is a resource with a profile, contacts and skills, and user rights let you decide who can view and who can edit the schedule.
Assign professional skills to each resource, then search among the available people for the skill an activity requires. You can also filter the schedule by department, skill or type of activity.
PlanningPME shows an alert on the calendar when a resource is already busy with another activity, whether it is a person or a piece of equipment.
Yes — PlanningPME Web opens in the browser on computers, smartphones and tablets, the schedule can be shared in Outlook, Google Calendar and iCal, and the PlanningConnect mobile app gives each person access to their own calendar.
Yes — with printing work plans you can create a PDF work plan by resource for a selected period and share it by e-mail, WhatsApp or Telegram, or print it.
PlanningConnect has three flat-rate plans with unlimited users: Easy from €75 per month, Project from €150 per month and Time & costs from €230 per month, with a discount when billed yearly. The price does not depend on the number of users: adding crew members, office staff or freelancers never increases your fee, which makes the solution very economical, even for large teams. See the plans and prices page for the details.